Privacy Policy

Last updated: October 2025

1. Introduction

Welcome to We Are People Flow Ltd (“we”, “our”, “us”).
We respect your privacy and are committed to protecting your personal data.

This privacy policy explains how we collect, use, and protect your personal data when you visit our website https://wearepeopleflow.com, sign up for our newsletter, join our community platform, or otherwise interact with us online.

We Are People Flow Ltd is a company registered in the United Kingdom.

2. Information We Collect

We may collect and process the following categories of information:

  • Identity and Contact Data – such as your name, email address, and any other details you provide through our contact form, newsletter sign-up, or community registration.

  • Technical and Usage Data – such as your IP address, browser type, device information, and how you interact with our website. This information is collected automatically through cookies and analytics tools.

  • Marketing and Communication Preferences – including your preferences for receiving marketing emails or updates from us.

  • Community Data – if you join our Circle community, we may collect information such as your username, posts, comments, and any content you share on that platform.

3. How We Use Your Information

We use your data to:

  • Respond to enquiries submitted through our contact form.

  • Send newsletters and updates (via Klaviyo) if you’ve opted in.

  • Analyse website traffic and usage (via Google Analytics) to improve our services.

  • Operate our online community hosted on Circle.

  • Comply with legal obligations and maintain business records.

We do not sell or rent your personal data to anyone.

4. Legal Basis for Processing

We process your personal data under the following legal bases:

  • Consent: for email marketing and community participation.

  • Legitimate Interests: to manage enquiries and improve our website performance.

  • Legal Obligation: to comply with applicable UK laws and regulations.

5. How We Store and Protect Your Data

We implement appropriate security measures to protect your personal data against unauthorised access, loss, or misuse.
Your data is stored securely and retained only for as long as necessary to fulfil the purposes for which it was collected.

6. Sharing Your Data

We share limited personal data with trusted third-party service providers who help us operate our website and communications. These include:

These providers may process data outside the UK/EEA, but they are required to ensure adequate safeguards (such as Standard Contractual Clauses) to protect your information.

7. Cookies and Tracking

Our website uses cookies and similar technologies to collect information and improve your experience.
We use:

  • Essential cookies for basic website functionality.

  • Analytics cookies from Google Analytics to understand how visitors use our site.

You can manage your cookie preferences or disable cookies in your browser settings. For more information about cookies, visit www.allaboutcookies.org.

8. Marketing and Communications

If you subscribe to our newsletter, we will use Klaviyo to send you updates, news, and event information.
You can unsubscribe at any time by clicking the “unsubscribe” link in any email or by contacting us directly.

9. Your Rights

Under UK data protection law, you have the right to:

  • Access the personal data we hold about you.

  • Request correction, deletion, or restriction of your data.

  • Withdraw consent to marketing or data processing at any time.

  • Complain to the Information Commissioner’s Office (ICO) if you believe your data has been mishandled.

More information is available at www.ico.org.uk.

10. Contact Us

If you have any questions or wish to exercise your data rights, please contact:
hello@wearepeopleflow.com

11. Changes to This Policy

We may update this policy periodically.
Any updates will be published on this page with a revised “Last updated” date.